Getting Started with Zoom
Before the Meeting
During the Meeting
- Start/Stop Video
- Invite Others
- Manage Participants
- Closed Caption
- Breakout Rooms
- End Meeting
After the Meeting
Safeguarding Against ZoomBoming
- Avoid publicly sharing Zoom meeting room links on public forums like social media
- Use password protection for Zoom meetings
- Set up a Zoom waiting room to prevent outsiders from entering your meeting
- Prevent meeting participants from sharing their screen
- Lock your meeting to prevent others from joining
- Understand how to remove participants from a meeting when needed
- Avoid using your personal meeting room for meetings since these rooms are always open
- Be sure to assign co-host responsibilities for each meeting
- Assess your in-meeting chat settings to restrict who can chat with who
- Determine your need for file sharing and how to control this feature
Zoom Best Practices
- Find a quiet location for Zoom meetings to avoid background noise.
- Use a headset with built-in microphone to avoid echo. Simple earbuds (with mics) work well!
- Choose a well-lit location and position your video camera so your entire face is in the frame. A simple desk lamp or window work well. When possible, avoid backlighting.
- Position yourself in front of a clean, non-distracting background or use a virtual background to hide distractions.
- Dress to impress. Wear appropriate work attire. Branded apparel is a plus! Clothing with small patterns can be distracting on camera and should be avoided.
- Use a dual montior setup so you can see meeting participants on one screen and your slide deck on the other.
- Invite a moderator to help moniter and respond to chat questions, mute participants, and remove potential Zoombombers from the meeting.
- Show up early and start on time. By arriving early, you can ensure technical issues are handled ahead of the meeting.
- Start each meeting by providing participants with an introduction to Zoom features including chat, non-verbal feedback, and reactions. Let participants know whether they shuld ask questions during the presentation or save them until the end.
- Look directly into the camera when speaking to engage participants.
- Use natural hand gestures and expressions while you're presenting. Act natural and be genuine!
- When sharing your screen, close all unnecessary browser tabs.
- Using the "new share" feature to switch between screen share options rather than stopping and starting the screen share.
- Avoid noisy tasks like typing while you're unmuted. If you must type during a meeting, use a headset or external mic so the computer mic does not pick up typing sounds.
- Ensure participants know that their private chats are saved along with chat messages sent to everyone when they save a chat transcript to their computer.
On-demand Zoom Webinar Trainings
Getting Started with Zoom (30 minutes)
Zoom Meeting Training (60 minutes)
Zoom Meetings for Education (45 minutes)
Zoom Rooms Training (60 minutes)