How do I access the Extension Data Portal?
To access the Extension Data Portal, open the following link in a browser such as Google Chrome, Firefox, or Microsoft Edge: https://go.osu.edu/Engage-EDP
Click on “Log in with OSU Web Login Service” then log in with your OSU credentials. Multifactor authentication (BuckeyePass) will be required.
Access to the Extension Data Portal requires completion of Institutional Data Policy training, available in BuckeyeLearn (http://go.osu.edu/idp-enroll), and the Engage: Extension Data Portal training in Carmen Canvas (https://carmen.osu.edu/).
What training is required before my EDP account is activated?
Access to the Extension Data Portal requires completion of Institutional Data Policy training, available in BuckeyeLearn (http://go.osu.edu/idp-enroll), and the Engage: Extension Data Portal training in Carmen Canvas (https://carmen.osu.edu/).
What is the difference between the Extension Data Portal and Interfolio?
Interfolio is the university’s replacement for Vita (faculty information system). The Extension Data Portal is OSU Extension's replacement for the Extension section of Vita. The Extension Data Portal does not track scholarly work that were previously entered into the Elements side of Vita (e.g., publications, funding, service, academic courses, awards, etc.). When Interfolio is launched, it will be used to track scholarly work.
How do I track Individual Instruction?
One Individual Instruction record should be created for each Topic/Theme. A single record can be used for a range of dates, for example one record for each month. Records should not be longer than one year and Start and End Dates should be in the same calendar year. Participants should be counted as number of contacts during the time period, e.g. a single person receiving individual instruction twice during a time period should be counted as 2.
For example, create one record for each of your 3-4 Themes/Topics for January 1st through 31st, 2024. At the end of the month, enter the total number of participants for each theme. The following month, clone each of the 3-4 records and update the dates to cover the month of February, then enter contacts for that date range and theme.
How do I record ____?
Peer-to-peer instruction , such as a presentation at a professional organization's national conference, will be tracked in Interfolio. Conference activities with peers can be tracked in the Extension Data Portal as Operational Events.
Fair activities should be tracked based on the type of activity. If you are teaching at a fair, you should create an Educational Event. If you are promoting OSU Extension at a fair, you should create a Promotional Event.
A phone call that is instructional in nature would be tracked as individual instruction. Add the time spent and contact hours, then count the individual in the number of participants on an Individual Instruction record that covers the time period during which the call occcured and matches the topic or theme of the instruction provided.
How do I add or edit Race, Ethnicity, and Gender (REG) data on an existing Event record?
Navigate to the Event record page, then click on the "Add/Edit REG Data" tab and follow the prompts. If REG data exists for the event, those fields will be shown with existing counts. To add additional fields, click the applicable Race/Ethnicity, Age Group, and Sex/Gender check boxes to make the relevant fields appear for data entry. Changes will not be saved until the "Next" button is clicked. Changes can only be made by the Owner of the record.
Additional information is available in the User Manual (https://go.osu.edu/Engage-EDP-Manual).